Equity Policy & Rules of Procedure | RNSMUN 2026

01

Professional Conduct & Respect

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Participants are expected to conduct themselves with courtesy and professionalism throughout the conference, both within committee and in shared conference spaces.
All participants are expected to treat delegates, Executive Board members, Organizing Committee members, volunteers, and staff with respect, regardless of differences in opinions, backgrounds, or approaches to debate.
Disagreements and competitive interactions are a natural part of MUN; however, participants are expected to ensure that these remain focused on the subject matter rather than becoming personal.

02

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Participants are expected to familiarise themselves with and follow the Rules of Procedure applicable to their committee, as well as reasonable instructions provided by the Executive Board.
The Executive Board is responsible for facilitating committee proceedings and maintaining an effective flow of debate. Participants are expected to respect procedural decisions made during committee sessions.
Delegates should contribute to a constructive committee environment by allowing proceedings, speeches, and discussions to take place without unnecessary disruption.

03

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Participants are expected to use appropriate diplomatic language during formal debate.
RNSMUN aims to provide an inclusive environment in which participants can engage comfortably and participate meaningfully, irrespective of their background or personal characteristics.
Participants are expected to remain mindful of personal boundaries and to interact with others in a manner that is considerate and respectful.
Any concerns regarding inappropriate or uncomfortable interactions may be brought to the attention of the Organizing Committee or designated conference staff.

04

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Participants are expected to dress in formal Western or traditional formal attire appropriate for a diplomatic and academic conference.
Attire should be suitable for committee proceedings and other official conference activities.
Participants are encouraged to choose attire that allows them to participate comfortably and appropriately throughout the conference.

05

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Participants are expected to maintain the same standards of courtesy and professionalism in official RNSMUN communication channels, including WhatsApp groups and other digital platforms.
Conference communication channels should be used responsibly and primarily for relevant information, coordination, and discussion relating to the conference.
Participants are expected to exercise discretion when sharing content involving other participants and to respect their privacy and personal boundaries.

06

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Participants are expected to conduct their research responsibly and to ensure that speeches, position papers, articles, and other submissions accurately represent their own work and sources.
Plagiarism, fabrication of information, and deliberate misrepresentation of another person's work are inconsistent with the academic and intellectual spirit of the conference.
Guidelines concerning the use of artificial intelligence and other digital tools may vary by committee and will be communicated by the respective Executive Board. Participants are expected to follow the guidelines applicable to their committee.

07

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Participants are expected to respect the conference venue, its facilities, equipment, and the personal belongings of other participants.
Participants should follow safety instructions and any venue-specific guidelines communicated by the Organizing Committee or venue staff.
Items or substances such as alcohol that are restricted by the venue, college policies, or applicable regulations should not be brought to the conference.
Any concerns relating to safety, facilities, or property should be brought to the attention of the Organizing Committee.

08

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Participants are expected to carry their conference identification and present it when required for access to designated areas or conference activities.
Conference credentials and passes are intended for the individual to whom they are issued and should not be transferred to another person.
Participants may be photographed or recorded by the official RNSMUN media team as part of conference documentation and promotional material.
Participants are encouraged to be considerate when photographing or recording others and to respect reasonable requests regarding personal photographs or recordings.

09

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Awards are determined by the Executive Board based on the overall performance of delegates, which may include substantive understanding, participation, diplomacy, negotiation, collaboration, and adherence to committee procedure.
Participants are expected to allow the Executive Board to conduct the evaluation process independently and fairly, without attempting to influence individual assessments or award decisions.
The Organizing Committee aims to ensure that the award process remains consistent with the standards and objectives of the conference.

10

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Participants are encouraged to approach the Organizing Committee or designated conference staff if they have concerns regarding the overall conference experience.
The Organizing Committee will consider concerns appropriately and take reasonable steps towards maintaining a respectful and well-functioning conference environment.
Where a situation requires intervention, the Organizing Committee may take measures appropriate to the circumstances, with the aim of resolving the matter fairly and maintaining the smooth functioning of the conference.
By participating in RNSMUN, participants acknowledge and agree to follow this Equity Policy, the Rules of Procedure of their respective committee, and reasonable instructions issued by the Organizing Committee and Executive Board.

11

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All registration payments are strictly non-refundable under all circumstances, including cancellation, withdrawal, non-attendance, or any personal reasons.
Once a registration fee (for an individual delegate or an institutional delegation) has been submitted, it cannot be refunded, reversed, transferred, or credited toward future conference editions.
Delegates, faculty advisors, and institutional delegation heads are advised to verify their schedules, academic commitments, and committee preferences prior to completing payment.